Thanks to new laws passed by the government, creating a document destruction plan has become part of business. This is to keep non-public information held by businesses and organizations secure and to prevent identity theft. However, some companies still shred paper themselves. In this article, we’ll look at 10 good reasons why it’s a good idea to hire a mobile document destruction company to handle this job.
- Ease of Use – Mobile shredding companies provide customers with secure-closing containers. When sensitive materials need to be disposed of, they can simply be dropped into the locked console, rather than having to be shredded individually. Forget removing staples, paper clips, or bindings… With high-volume capabilities, you can dump huge document folders into shredding trucks and they’re shredded beyond recognition in seconds!
- Cost Efficiency – Shredding trucks shred paper faster and have much more capacity than any normal in-house shredding machine can provide. If you were to assign an employee to perform this task, it would cost your company more than hiring a shredding company. It is even more profitable than have a minimum wage employee do the shredding, let alone someone who is paid good wages. Why waste the time of talented employees making them stand in front of a shredding machine? Also, shredding machines are not cheap and may require repairs if used a lot.
- The FTC Safeguards Rule of the GLB Act requires that private data be monitored for destruction. Most mobile shredding services have viewing screens where you can watch papers being shredded. A certificate of destruction is also provided. Other services, such as recyclers, can easily lose your papers on the way to the recycling plant. They pay little attention to the security of their data. Why increase your legal exposure and risk hefty fines for improperly disposing of private data?
- It is an ethical business practice. Do you really want your client’s papers or non-public client information blown away? Think how bad you’d feel if your customer data was stolen because you were too lazy to take simple precautions… Not to mention the massive PR damage your business could suffer.
- With a shredding service, you get great help from the professionals Let’s face it… Complying with all the various shredding laws isn’t always simple. There are many laws and it can be difficult to decipher all the various sources of information. When you hire a shredding company, you get years of experience behind you.
- The environment. It’s good to know that shredded paper gets packaged and ends up in paper products like those thick paper towels you wipe your hands with in public restrooms. Many shredding companies sell the paper scraps to paper mills and they are recycled into new paper products.
- Better than ‘off-site’ destruction On-site shredding is much safer. In fact, you can see paper being shredded firsthand before it leaves your property. By doing it on-site, you eliminate all potential risks of exposing your data in its entirety after it leaves your premises.
- Self-interest and competitive advantage Many trade secrets have been lost due to improper handling of important information. Maintain your competitive edge by keeping your data private! Corporate dumpsters have cost companies millions. With a secure mobile shredding service, you can eliminate (or minimize) your competitors’ risk and make more money.
- Organization By organizing your papers and creating a shredding schedule, your home or business can become more efficient. Shredding papers saves tons of storage space and frees up space for more important office equipment.
- Peace of mind: Without proper security measures, information ends up in the dump, where it’s easily and legally available to anyone.
To learn more about choosing a shredding service and finding a company near you, visit the Document Shredding Directory today.